Resolutions

Resolution
GBR-2002002

Title
Guidelines for the USTCAF High School Scholarship

Content

Guidelines for the USTCAF High School Scholarship

(Note: AF is a shorthand name for USTC Alumni Foundation (USTCAF);
GB stands for the governing board of USTCAF;
HSS stands for High School Scholarship -- an AF sub-fund;
ONS stands for Outstanding New Student Award;
ENS stands for Excellent New Student Award. )

1. THE GOAL:

To attract the best high school graduates to attend USTC.
Awardees will each receive a cash award plus an award certificate.
The recipient is the sole end benefactor of this award;
such an award must not be transferred to the third party.

2. The HSS Awards -- ONS and ENS.

The HSS will provide additional funds for ONS and serve as a
supplement for ONS with lower criteria.  Students qualified for
ONS will receive the ONS with fund from the HSS if available
for this high school.  The criteria and award amount for ONS
are specified in GB corresponding resolutions.  The number of
ONS with funds from HSS will increase as more high schools
have HSS.

The HSS award annually ENS with a cash amount of $300 or more,
depending on the level of donations. The awardees must be

(1) from the specific high school where the HSS is available,
(2) not qualified for ONS,
(3) better in academic standing than the rest students from
the specific high school, or better than the average
new students in USTC if the candidate is the only one
student admitted to USTC that year.

The assessment on academic standing might vary from year to year.
It will be based on USTC recommendation and the preference of
HSS subfund managers.

3. The HSS Fund Management.

The HSS subfunds are subject to the regulation on special subfunds
of AF.  The donors of an HSS subfund may form a management group
to raise donations and to assist GB to issue ENS awards.

HSS for several high schools may combine to issue ENS awards.

4. Responsibilities of USTC.

It is the responsibility of USTC to recommend condidates for
ENS awardees.  USTC would assist to distribute the award money and
certificates to awardees.

5. GB is the sole decision maker on all issues related to HSS.

AF is not liable for any dispute due to failure of USTC to
comply with their above-mentioned responsibilities.
GB realizes that the standards and information used in the
selection process as provided may not be the best or complete but
will assume no liability for such and will reserve the right to
drop any candidate based on its best judgments.

6. Status of awardees.

The recipient of AF's awards should bear high moral and merit
standards. If an awardee is found to have serious misconduct,
such as cheating on grades or the College Entrance Exam,
forging merit documents, or participating in criminal activities,
AF reserves the right to revoke the certificate of the awardee,
to publicize and notify concerned parties, or to seek further
legal actions if applicable. The revoked awardee will be
permanently banned from receiving any future AF awards or joining
the GB.

7. Bill of conflicts.

AF will reserve the final rights to interpret this article. The
decisions by GB on matters related to this award are final. AF
bears no legal obligations to recipients of this award, USTC or
concerning parties.  Any exemption from the guidelines listed
in this article or modifications concerning this award will need
to be approved by GB.

Copyrigh(C) 2002 USTCAF, All Rights Reserved.

中国科大校友基金会高中奖学金评选规则

[高中奖学金评选规则中文版和英文版如有抵触，以英文版本为准。]

说明
◇   AF:Alumni Foundation即校友基金会缩写
GB：governing board即理事会缩写
HSS:High School Scholarship即高中奖学金缩写
ONS : Outstanding New Student Award杰出新生奖学金缩写
ENS: Excellent New Student Award 优秀新生奖学金缩写
AF, GB, HSS, ONS, or ENS 等缩写在规则中意义唯一，不做其他解释。

1目标
吸引最优秀的高中毕业生加盟中国科技大学。每位获奖者将获得奖金（现金支付）和奖学金
证书。获奖者是奖学金的最终和唯一受益人，奖学金不得转给第三方。

2与ONS、ENS的关系
高中奖学金（HSS）和杰出新生奖学金（ONS）有直接关系，为杰出新生奖学金提供额外资
金，并且由于高中奖学金条件更为宽松。符合杰出新生奖学金条件的学生将获得由高中奖学
金基金支付的杰出新生奖学金（如果他毕业的中学有高中奖学金的话）。ONS的标准和金额
由校友基金会理事会的相关决议规定。随着更多高中奖学金的设立，更多的杰出新生奖学金
将由高中奖学金的资金支付。

高中奖学金每年提供不少于300美元的资金，具体金额根据捐款数目确定。 ENS
获奖者应该符合以下条件：
(1) 毕业于设立高中奖学金的中学；
(2) 不满足杰出新生奖学金的获奖条件；
(3) 学习成绩优于该中学其他考入科大的学生；如果奖学金候选人唯一，则其
成绩应优于科大新生平均成绩。
学习成绩评定标准每年可能有所不同，将根据中国科大和高中奖学金的管理者
的意见确定。

基金会理事会建议采用以下方式：
1）高考成绩和科大入学复试加权成绩（比例为2：1）
高于科大录取平均成绩，或者高于所在系平均录取成绩。
如有未参加高考的保送生申请奖学金，成绩使用高
三平时成绩和科大入学复试加权成绩（比例1：1）
评定。如高三平时成绩难以获得，允许直接根据评定。
2）如果有多于一个同学同时考取科大，成绩最佳者，
自动取得获奖资格。
3）如果有重大比赛获奖（国际数理化、信息、生物学
奥林匹克竞赛金银铜牌、入选以上比赛国家集训队、
入选以上比赛冬令营、各省市自治区高考前五名、
科大少年班入学考试前三名），自动享有获奖资格。
4）科大入学复试通常为数学、物理、英语三科，在只
考查单科（如英语）的年度，区分度不高，此时不
考虑入学考试情况：如果没有保送生，根据高三平
时成绩和高考成绩评选（比例：1:2）；有报送生情
况，根据平时成绩评选。
5）获得全国、省、市、地、县、学校、年级等任何档次
的三好学生、学生干部或者类似称号，在评选中不享
有任何优先权。
6）经济困难同学只能在同等情况下优先考虑，因校友
基金会另设专门针对贫困生的爱心奖学金，中国科
大也有相应配套措施。

3 高中奖学金基金管理
高中奖学金的资金管理遵守基金会相关基金决议的规定。高中奖学金的捐赠人可以组成
管理小组，进行筹集捐款、协助基金会理事会颁发ENS奖学金。多个中学的高中奖学金可
以合并组成（针对多个中学的）ENS奖学金。

4 科大义务
科大负责推荐ENS奖学金候选人，负责帮助将奖学金和证书发放给获奖者。

5 基金会理事会拥有高中奖学金所有相关事务的唯一决定权。校友基金会理事会不对任何由
于中学或者科大未履行上述义务造成的争论负任何责任。理事会承认上述评奖过程的标准和
信息可能并不是最佳的，也不完全。但是不对评奖规则本身负责，同时保留根据评奖标准放
弃任何候选人的权利。

6 获奖人条件：校友基金会奖学金获得者应是品质优良。
如果任何获奖人发现存在任何严重的不适当行为，例如在高考或其他考试中作弊、
伪造荣誉证书、参与犯罪活动，校友基金会保留取消获奖人证书的权利，公布或通
知当事人。并保留采取进一步法律行动的权利。

7 抵触条款：校友基金会保留本规则的最终解释权。理事会就获奖事宜做出的决定是最终的。

2002年 中国科大校友基金会 版权所有，侵权必究

Add'l info

Author
LIU, Zhifeng

Sponsors
DING Jian, ZHANG Wei

Last Change
2002-05-01

Background:

1. According to USTCAF Bylaw Article III

"The USTCAF shall have a three-member executive committee (EC), consisting of a chairperson, a vice-chair, and a secretary."

"The Chairperson, Vice-chair, and directors of subcommittees are appointed by the Governing Board, and they are usually directors of the Governing Board."

However, the Chair election procedure is never clearly defined.

2. Past experience in electing Chair:

In 1996, each GB members submitted 3 names with prefered order(points) and then the one with highest points became Chair.

In 1997 and 1998, one GB member was nominated and strongly favored, even though we also used the point system, the Chair was almost already decided at the moment the candidate was nominated because of lack of competition.

3. Why change now?

* No one expressed strong interest to run for the Chair at this moment due to various reasons, so no candidate to be nominated.

* To make the Chair election process fair and open, give every GB member a chance.

* To avoid "forcing" someone "popular" but "too busy" to become Chair.

Proposed procedure:

First Step:

Elect a three-member executive committee -- all GB members except those who declined in advance are candidates. Each GB member should send three names with prefered order to a neutral monitor ZHANG Shangyou(771) at This email address is being protected from spambots. You need JavaScript enabled to view it.

Second Step: After the three-member executive committee is elected, the three members have to discuss among themselves who should be the Chair, and who should be appointed Vice Chair, Secretary.

Third Step:

GB make a final confirmation vote on the Chair, Vice Chair and Secretary. The Chair can appoint other officials such as Treasurer, Directors of Subcommittees etc. who can also attend meetings of executive committee.

Pro and Cons:

1. To ensure that every GB member gets a fair chance to be in the executive committee;

2. Flexible, since the Chair only needs to be a good coordinator, so it is not necessary for the most "popular" person to become the Chair. Being in the 3-member EC already garuanteed the support of GB.

3. The only drawback is that GB members have to be careful in choosing the three members, since anyone could become Chair.

The USTC AF designates the current treasurer to execute the process outlined below.

All stock shares received by the USTCAF go through a three-step process, getting ready to be sold, sell at a desired price set by the donor, then the final selling.

Step 1. Stock shares become ready for sale when all of the following conditions are met:

(a) The stock shares have been transfered to the USTCAF acccount.

(b) The estimated commission is no more than 10% of the stock value.

Step 2. After a stock become ready for sale, AND if the donor had NOT specified a desired price for the stock to be sold, SKIP this step.

(a) A limit order will be used to sell the stock.

(b) The price on the order will be the same price specified by the donor

(c) The order is entered on the first day the stock becomes ready to sell.

(d) The order is cancelled if it is not executed within 5 business days, or until the end of a Tuesday, whichever is LATER.

Step 3. The stock is then sold with the following method:

(a) A limit order will be used to sell the stock.

(b) The order is entered on the first Tuesday night, after market close.

(d) If the order is not executed, the limit of the order is revised daily after the close of market, using the closing price of that day, until the order is executed.

This document specifies the guideline for how USTCAF fund should be invested.

Detail

* The basic principle is to have a 50/50 split of stock market, and short term cash.

* At 15 days past the start of each quarter, no more than 60%, and no less than 40%, of the total AF fund should be invested in a stock market index fund, preference is given to ones ones tracking S&P500.

* At 15 days past the start of each quarter, No more than 60%, and no less than 40%, of the total AF fund should be invested in a money market fund, or similar cash-equivalent instrument.

* The AF portfolio is to be evaluated at the end of each quarter. Investment adjustment is only made during the first 15 days of each quarter.

* We have chosen to consolidate all of our bank and CD account, and move everything to the brokerage account we have with Schwab.