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Revision of the USTC AF Bylaws

Dear Members of the USTC AF,

We are writing you this letter to inform you of the project we are undertaking to significantly revise the bylaws of the USTC AF.

In this letter we will present you the historical background, the deficiencies of the bylaws, the problems we have encountered in the past, and the collective recommendation from the current board of directors on what the changes should be. We also would describe the procedural steps we desire to undertake to effect this revision, as well as ways you can get involved in the project and have your voice heard.

BACKGROUND

The USTC AF was founded in 1995 and incorporated in the State of Delaware in the same year. One of the founding members, Mr. ZHANG, Shangyou, wrote the original bylaws. To the best of our knowledge we did not utilize paid professional help. The bylaws had since gone though a number of revisions over the years, but had largely retained the same format. The current bylaws are available on our web site[1].

While this set of bylaws have supported our organization for more than 20 years. There are a number of obstacles that have been inhibiting factors in promoting our members participation, smooth operation, and overall rate of growth. Major deficiencies include:

1.     Lack of definition of membership

2.     Clarity on the executive structure, and delegation of authorities

3.     Clarity on board elections, as well as decision making process

The rest of this letter will explain these issues in more detail, plus a number of other smaller issues, and makes recommendation on a major revision effort for the bylaws.

PROPOSED PROCEDURES

The USTC AF board of directors (The “Board”) proposes a simple set of steps below for this project.

1.     Discussion of this issue within the current Board, this has taken place.

2.     Drafting of a document to the membership body (this letter).

3.     Review this letter by all board members, revise with board consensus.

4.     Send out this letter to the membership body, collect feedback and make adjustments.

5.     In parallel to step 3 and 4 above, engage a professional law firm to help drafting the new bylaws according to our desires laid out in this letter.

In terms of the actual bylaws text, our initial consultation with legal professionals had indicated that it is a much preferred approach to start with a clean template of typical non-profit organization, and then customize it to our needs.

In the following sections, we will discuss key aspects of our organization, how they are defined in our current bylaws, and the proposed changes.

MEMBERSHIP STRUCTURE

The USTC AF is a membership-based organization; the power of the organization ultimately rests with the membership body. The current bylaws defines a procedure whereby anybody making a donation automatically becomes a member (or an annual type or life-time type). This creates problems and confusion when: (1) A donation is made by a husband/wife pair, (2) A donation is made by an organization, and (3) the donor never desired or agreed to become a member.

As such, we believe it is in our best interest to overhaul such a non-traditional membership structure, and use one that is conventional for a non-profit organization. We will give the following instruction to our lawyer:

  • The USTC AF is a membership based organization, power over the organization rests with the membership body.
  • We offer membership on a yearly basis, to be purchased for a fee, or to be granted with a donation, subject to a membership agreement.
  • Membership dues and membership-granting donation levels are to be determined and revised by the board on an ongoing basis.
  • We will also offer “life-time membership” for the sole purpose of continuing such commitment to existing life-time members.

ORGANIZATIONAL AND CONTROL STRUCTURE

The USTC AF did not have a clear control structure defined, leading to the confusion of: (1) Who can speak for the organization, (2) how can decisions be made, (3) who has what authority? and (4) what authorities are needed to do what kind of work?

Fortunately a typical corporate legal structure (as defined by the State of Delaware) already offers a sound set of operating rules for us. All we need to do is clarifying a few things that are specific for us, and the legal professionals should be able to help us ensure that bylaws are clearly drafted to reflect them. These instructions include:

  • The membership body elects the board of directors, on an annual basis. Each year half of the directors are up for election.
  • The board of directors makes decisions for the organization in a collective manner.
  • The board of directors shall elect a chair-person of the board.
  • The board of directors MAY appoint a “president”, a “treasurer” with all finance responsibilities, and a “secretary” with all legal and compliance responsibilities.
  • The “president” is the Chief Executive of the organization. The “board chair-person” is the president if the board fails to make such an appointment.
  • The Chief Executive of the organization shall have customary authorities comparable to a typical organization, such as those over finances, personnel, communications, etc.

With organizational control structure set above, we would not need the provisions of the various non-conventional control structure in the current bylaws, including executive committees, etc.

BOARD ELECTIONS

Every year we suffer through an election crisis where we only barely make the quorum requirement as defined by the current bylaws. We have been reluctant to lower the quorum requirement because we wanted to ensure that the board does reflect the desires of the membership body. In the mean time, the lack of membership definition and procedures also hampered our ability to know how many members we are representing. In addition, our “election by email” method may not be fully compliant with our current bylaws or state laws. As such, we plan to provide the following instructions to our lawyers:

  • We shall hold regular membership meetings, as required by state law.
  • We shall provide expedient means for members to participate in such meetings, including via electronic means, and/or delegate proxy assignments before hand.
  • The quorum for such membership meetings shall be 25% as currently defined.
  • The election of board of directors shall occur at such meetings.

With election procedures defined clearly as above, we would not need any provisions in the “procedures” and “election” sections of the current bylaws.

SCOPE OF ACTIVITIES AND OPERATION

We have now finished discussion of the major issues in our current set of bylaws. What follows are a number of additional issues we hope to address in the new set of bylaws.

The current set of bylaws defines a number of things that are typically not the “basic principals” of an organization, such as all the awards we offer. Instead, we believe that a proper set of bylaws should define a clear scope of our operations, so that everyone knows clearly what we can do, and what we can not. Many times we have been requested to provide tax-deductible disaster relief, we hope the new bylaws will clearly define the criteria for requests such as these, in principle. As such, the directions we plan to give are the following:

  • The USTC AF, as an alumni foundation, defines its mission as: (1) To promote the academic and professional excellence of USTC students, faculty, and alumni; and (2) to promote the academic and cultural exchange between USTC and outside entities.
  • The USTC AF is a 501-c-3 charitable non-profit organization as approved by the IRS, in the area of promoting education. As such, The USTC AF shall not carry out any activity or operation that is outside its mission, in conflict with its own IRS 501-c-3 filings, or against relevant federal and state laws.

PROVISIONS TO REMOVE FROM BYLAWS

There are a number of sections and provisions in our current bylaws that are inadequately defined and/or observed in our regular operations. Our suggestion today is to remove them from our bylaws. This should not change anything we do, we should write up separate resolutions to guide our operations in these areas. There are many existing resolutions that do so already. These provisions include:

  • Fund Raising Campaign Guidelines
  • Expenditure Guidelines
  • Guideline for Private Scholarships
  • Guideline for Regional Subcommittees.

IN CONCLUSION

We’ve outlined our plan to significantly revise our bylaws. While this is a major step in evolution in the maturing process of our organization, it is nevertheless not due to any major changes we want to make to the organization, or any major project the board foresees in the near future that the current bylaws prohibits. The sole reason for the revision is to bring our bylaws from a home-made format to a professionally designed format, in order to facilitate our growth and prosperity in the next 20 years.

As a membership based organization, we represent your interest. Please let us know if you have any objection to our organization adopting such a new set of bylaws, and/or if you have any suggestions for the board.

Please feel free mail to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it


Sincerely,

USTC AF Board of Directors

 
中国科大2015“爱心助学金”募捐启动

Goodwill Award(爱心助学金,简称 GW)由中国科大校友基金会(USTC Alumni Foundation 简称USTC AF,或AF)于上世纪末首创并成功运作至今,是中国高校中最早的爱心助学金Goodwill1999年至2014年总共资助约642位同学,受助总人次约2189人次,总计发放爱心助学金逾500万人民币,目前正在进行资助的有153位同学。

 

我们已经收到了校学生处报送的40名待资助的2015届新生的名单.

 

如果您有意捐助,请从待资助学生列表里 (http://www.ustcaf.org/zh/awards/gw/280-goodwill-2015-candidates,点击序号可以查阅详细学生资料) 选择您的候选人,然后联络AFGW 工作组( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ),或回复AF manager 周为民This e-mail address is being protected from spambots. You need JavaScript enabled to view it ),我们会与您跟进后续进程。


爱心一加一是一个连续四年的捐赠项目(每年RMB 3000,四年共计RMB 12000);如果您的预算不足以认捐一名同学,可以捐赠任意金额至名为GW子基金( 操作链接为 http://gw.ustc.global/gw/donation/ ),用以支持特别助学金”(说明附后)与校友爱心社的活动;如果您暂时无力捐赠,也可以转发给您身边的朋友,一个转发一份心意,我们感谢您的爱心传递!

 

Together, we make a difference!

 

 

 


 

 

附:特别助学金简介与募捐


为了照顾部分极度贫困的学子、激励学生学习、引导学生更多的从事爱心类活动,理事会今年决议在爱心助学金 1+1”的基础上设立特别助学金。如果该同学当年特别贫困 + 学业特别优秀 + 特别热衷爱心公益活动,我们将把当年的资助从3000元提升至5000元。特别助学金的发放为一次性,提升的2000RMB将从GW子基金拨款。

 

校友基金会郑重承诺:爱心助学金项目的所有捐赠额将100%进入学生手中,不产生任何行政费用。

 

如何捐赠:直接捐任意金额至GW子基金

捐赠链接:http://gw.ustc.global/gw/donation/

 
中国科大校友基金会(USTCAF)全新捐赠通道上线

各位校友:

大家好。我们有一条消息在这里很兴奋地向大家宣布。

4月16日,中国科大校友基金会(USTCAF)正式推出全新的捐款网站(https://give.ustc.global),美元捐赠更加便捷(电子化自动处理),首次开通人民币、比特币在线捐赠通道,并同时开始接受英镑、日元、欧元、澳元等所有主要货币的在线捐赠。

Read more...
 
中国科大校友车贴发放量突破5500份!(及校友疑问解答)

2015年底,中国科大校友基金会(USTCAF)布2016版科大校友车贴,截至2016年1月12日,不到两个星期内已经发出5500份,美国Champaign IL,St. Louis MO,San Jose CA;中国深圳4大分发中心数位志愿者“日夜兼程”填信封,贴邮票,取得了车贴发役第一段的胜利。

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年底到了,赶快行动!捐股票也可以抵税的!!!

年底到了,赶快行动!捐股票也可以抵税的!!!

亲爱的校友:

请抓住今年最后一周的时间——您献出你的爱心,我们负责将它送到母校。

USTCAF(中国科学技术大学校友基金会)——全球科大人爱心聚集地,20年来默默耕耘,深情守望,将全球科大人的爱心从涓涓细流汇成绵绵不断的清泉。回馈我们的母校。

 

Read more...
 
2015 ONS/ENS/HSS Awardees

2015 ONS/ENS/HSS Awardees

OUTSTANDING NEW STUDENT AWARD 杰出新生奖学金

王警钰    少年班

EXCELLENT NEW STUDENT AWARD 科大校友奖学金

赵一豪    数学类
何玉立    计算机与信息科技英才班
高朋       计算机与信息科技英才班
杨闰宇    计算机与信息科技英才班
赵皓宇    计算机类
吕鹏飞    经济管理试验班
林苗       经济管理试验班
王凡若    经济管理试验班
龚漱玉    经济管理试验班
何嘉豪    经济管理试验班
彭宗宾    经济管理试验班
褚行健    理科试验班类(00班)
张晚依    卢嘉锡化学科技英才班
张泽远    严济慈物理科技英才班
肖葭杨    贝时璋生命科技英才班
奚馨       理科试验班类(00班)
葛琬滢    理科试验班类(00班)
倪慧琦    化学类
李鑫       计算机与信息科技英才班1
王贾甦    数学类
黄海蕴    物理类

HIGH SCHOOL SCHOLARSHIP AWARD 中学校友奖学金

孙月祥    化学类
孙诗伦    电子信息类
章誉怀    电子信息类

 
USTCAF2015年度理事选举结果公告

依据中国科大校友基金会(USTCAF)章程,AF 2015年度理事选举过程自9月份启动10月公告11月投票并经核查计票历时2个多月,现将选举数据并结果公告如下:
本年度合格候选人3位,选举法定人数(返回选票数)下限
242票,收到有效选票数245票,统计结果(按报名参选理事时间顺序排列)

( 243票 )Jia Li / 李嘉 class of 1100    
( 243票 )ZHANG Xining 张西宁 class of 0804              
( 243票 )李逊  LI, Xun Steven  class of 856

依照章程,以上当选理事具备两年期任职资格,他们将和上届续任的鲍若愚(940)、周为民(0720302)、庞华栋(9500)、王金(0600)、钱朔(992)组成新一届2016USTCAF理事会。

AF选举委员会
2015/11/30

 
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Honor Roll

Jan-Jun 2016

BAO Yi 鲍弋
BI Xintao 毕鑫涛
CAI Ang 蔡昂
CAI Jingsong Jack 蔡劲松
CAI Qing 蔡清
CHEN Jianfa 陈建发
CHEN Jiatong 陈嘉桐
CHEN Shawn
CHEN Sheng 陈胜
CHEN Yihao 陈一昊
Cybergrant Chinese Name
david ding Shaowei Ding
Dong Wushi 董悟时
Dou Jianwen 窦剑文
DUN Zhiling 顿志凌
GE Zhuozhi 葛卓之
General Re Services Corp
Han Le 韩乐
HAN Yue
HU Jingzhu
HU Yi
HUANG Xianglei, HAN Shun 黄象磊,韩顺
HUANG Yuexin 黄月新
Huang, Xuefei 黄雪飞
JIN Peiran 金沛然
JIN Zhenghe 金正和
KE Lei
LAO Debang
LAO Yuyang 老宇扬
LEI BO 雷博
LI Dongsheng 李东升
LI Jia 李嘉
LI Jiqin 李佶芩
LI Peng 李蓬
LI Yunrui 李运睿
Liang Jingcheng 梁景程
LIN Jingjing 林静静
Liu Yi 刘艺
LIU Zongyang
Liying Qin 覃丽莹
LUO Binbin 罗斌斌
Ma Lu
Ma Yaping 马亚平
Mei Wangsheng 梅汪生
MIAO Bingjie 苗炳杰
Network For Good
Niu Lei 牛磊
Ou Zihao 欧子豪
QIAN Shuo 钱朔
REN Yafei 任亚飞
SHEN Wenbo 沈文博
SHI Yu 时宇
Shuangxing Dai 戴双星
SONG Duo 宋铎
SU Yongjun 苏永军
SUN Bosong 孙伯松
Sun Yiwei 孙轶玮
SUN Zhiyuan 孙志远
WANG Ailun 王艾伦
WANG Chuan 王川
WANG Jinsong/FANG Kun 王劲松/方鲲
wang li 王历
WANG Liaoyuan 王燎原
WANG Qiang
WANG Wudi 王武翟
WANG Xi 王茜
WANG Yuxiao
WEI Ruoqiao 卫若乔
WEI Xiaolei
WEI Yi
Weimin Zhou
WU Jinhui 吴金荟
Wu Kun
WU Qikai 吴祺恺
WU Xiaochuan 吴啸川
XIAO Qiang 肖强
XIAO Xun 肖逊
XIE Jianfeng 谢剑峰
XIE Xiaoyi 谢晓宜
XIONG Shan 熊珊
XU Chaoqiang 徐超强
XU Chicheng 徐赤诚
XU Zhilei 徐智磊
Yao Pu 蒲瑶
YE Jian 叶建
YE Meng 叶萌
ZHANG Dongxin 张冬欣
ZHANG Peng 张鹏
ZHANG Ruixing 张瑞星
ZHANG Xiaoou 张晓讴
ZHANG Yue 张悦
ZHANG Yunsong 张赟松
ZHAO Chuan 赵川
ZHAO Han 赵晗
ZHAO Yao 赵耀
Zheng Mingzhu
ZHENG Qiye
ZHOU Fengbo 周丰伯
ZHOU Kuan 周宽
ZHOU Xiaoqing 周小清
ZHU Hui 朱慧
ZHU Zhongwei 祝中伟
More...