BYLAWS of USTC ALUMNI FOUNDATION
(version 3: 6/27/95)
Article I
Section 1. Name:
The name of the organization is the University of Science and Technology
of China Alumni Foundation, hereinafter referred to as "the Foundation".
The University of Science and Technology of China will be abbreviated
as USTC in this document.
Section 2. Nature:
The Foundation is a non-profit organization. All members of the
Foundation work voluntarily. The Foundation is independent of USTC.
The Foundation is independent of any USTC alumni association.
Section 3. Versions:
There two two versions, in Chinese and in English, of bylaws for the
Foundation. Whenever there is an inconsistence, the Chinese version
will be enforced.
Section 4. Address:
Registered Office. The registered office of the Foundation within
the State of Delaware shall be at 901 Rahway Drive, Newark, DE 19711.
Section 5. Other Offices:
The Foundation may also have offices other than said registered office
within the United States and around the world.
Article II
Section 1. Mission:
The foundation is to enhance excellence among the members of USTC, which
includes both a highly selective student body and a prestigious faculty.
Section 2. Goals and Scholarships:
a. Provide a scholarship to the most outstanding high school graduates
in China to attend USTC. The scholarship name is "Star of Hope".
A qualified scholarship recipient must have USTC as his/her first
choice in his/her application and be admitted to USTC. He/she must
fulfill at least one of the following two additional requirements:
1) scoring within the top one hundred in his/her province on
his/her National High-Education Entrance Examination; or
2) being a winner of national/international high school student
competition in math, physics, chemistry, or other major academic
field, within the last two years of high school education.
b. Assist USTC to draw the best teachers working or giving lectures in
USTC.
c. Promote scientific exchange programs between USTC and universities
in the USA and other countries. In particular, connect USTC
alumni to the USTC faculty for joint research projects.
d. Provide a scholarship to the best graduates of USTC to assist them
going to good graduate schools in the USA and world.
e. Provide a scholarship to the best college graduates, excluding ones
from USTC, to attend USTC for their graduate studies.
** Comment: Some of the above points b-e may not be put in practice in
** Comment: near future. And some are for USA government to read as the
** Comment: Foundation is to be registered in USA and to apply for
** Comment: deduction. Please consult the Chinese version.
Article III
Section 1. Organization:
The Foundation shall have a three-member Governing Board, two-member
Advisory Board, and a Trustee Board consists of no less than ten, but
no more than 20 members.
Section 2. Governing Board:
The Governing Board consists of the President, a treasurer, and a
bookkeeper.
a. The President is the CEO of the Foundation. But the President
shall consult and inform the Advisory Board and the Trustee Board
when making important decisions such as appointments and recalls.
The President shall follow the bylaws and execute the resolutions
of the Trustee Board. After vetoing any resolution made by the
Trustee Board, the President must present a report with
explanations to the Trustee Board. The President must file
a report on daily operations of the Foundation once every two
months.
b. The Treasurer is responsible to deposit fund raised by the
Foundation into a bank and to co-sign all checks with the President.
c. The Bookkeeper is responsible to record all contributions,
member lists, and all expenditures.
Section 3. Procedures:
a. The Trustee Board is elected by members of the Foundation. The
procedure is defined by Article III4. The term of the Trustee
Board is two-year. Only those who have been members of the
Foundation for six months or more are qualified to be the members
of the Trustee Board. All members of the Trustee Board must have
electronic mail access.
b. Any member of the Trustee Board can call a board debate and a
voting on his/her proposal, usually, by electronic mail. The
voting deadline must be at least seventy two hours after the call.
A quorum needs two-third of members. A passing resolution needs
two-third votes.
c. The President is elected by the Trustee Board. Only those
who have been members of the Foundation for at least one year
prior to the election are qualified for the President. Normally
the President is elected from the Trustee Board. The term for
the President is one year which is understood not less than ten
months, but not more then fourteen months. No one is to hold
the President position for three consecutive terms.
d. Upon an impeachment of two-third members of the Trustee Board,
the President is to step down in fifteen days if the Trustee
Board is not overruled by a member meeting.
e. Any member of the Advisory Board can call member meetings to
dismiss the Trustee Board or overrule resolutions of the
Trustee Board at any time. In such a circumstance, a quorum
needs one-third of members, and the poll needs two-thirds
for-votes. In addition, the Trustee Board has to be informed
of such a member meeting seven days in advance. In case a Trustee
Board is dismissed, the election of a new Trustee Board must
be conducted according to Article III4.
f. The President appoints the Treasurer. The President can recall
the Treasurer at any time. The recall will be effective after
thirty days of the notice. Once a member of the Trustee Board
is appointed to be the Treasurer, he or she is dismissed from
the Trustee Board.
g. The President appoints the Bookkeeper. The President can recall
the Bookkeeper at any time. The recall will be effective after
thirty days of the notice. Once a member of the Trustee Board
is appointed to be the Bookkeeper, he or she is dismissed from
the Trustee Board.
h. The President appoints the two members of the Advisory Board.
The President can replace any member of the Advisory Board
at any time. The recall will be effective after thirty days
of the notice. Once a member of the Trustee Board is appointed
to be a member of the Advisory Board, he or she is dismissed
from the Trustee Board.
i. Anyone can resign from the Governing Board, the Advisory Board,
and the Trustee Board provided a notice of resignation seven
days in advance.
j. Unless approved by the Trustee Board, the last term President must
be appointed to be one member of the Advisory Board.
Section 4. Election:
A general election for the Trustee Board will be conducted between
November and February every other year by mail and electronic mail
ballot. The election will be conducted by the current Advisory
Board, or by members appointed by the current Advisory Board. A
quorum needs one-forth of members. The election needs to be
announced thirty days in advance. All nominations must be submitted
to the election committee at least seven days before the election.
Section 5. Membership:
a. Founding members are alumni and teachers of USTC.
b. Regular membership expires each year.
c. Life-time members are eligible for all future votings.
d. Payment of annual dues one hundred days prior to the election is a
a prerequisite to being a voting member.
e. The amount of dues is set by the President and approved by the Trustee
Board. It may be changed each year.
f. The Bookkeeper shall be responsible for collecting the dues and
keeping membership records up-to-date. The collected dues and records
shall be kept by the Advisory Board as well.
g. Any financial contribution to the Foundation is considered as a
membership payment.
h. The account summary shall be presented to the President and the
Trustee Board at least once every two months.
i. Life-time membership due for 1995 is US one hundred twenty five dollars.
Regular membership due for 1995 is US fifteen dollars.
j. Unless specified by contributors, those who donate more fund than the
membership due will be listed as members automatically.
k. The Foundation keep the anonymity of all or part of information of
a contributor, if he or she wishes so.
Section 7. Member meetings:
Only the President and the members of the Advisory Board can call
meetings. Members can submit proposed agenda items to the President
or the members of the Advisory Board. Announcement of the meeting
including the agenda will be sent to all members no later than seven
days before the meeting. A quorum needs one-third of members in such
a case. Any resolution needs two-thirds for-votes. Such meetings are
rare.
Section 8. Minutes:
Minutes of the meeting shall be prepared by the chairperson of the
meeting and shall be distributed within two weeks after the meeting.
Records of the approved minutes shall be kept by the Bookkeeper.
Article VI
Section 1. Fund campaign:
All donation forms and campaign letters under the name of the Foundation
must be approved by the president. All contributions must be payable
directly to "USTC Alumni Foundation". To make checks payable to any
fund raising member is illegal.
Section 2. Expenditures:
Guaranteed eighty five percent of fund will go to the scholarships.
Salary or work compensation is forbidden. Expenditures for fund
raising parties will never be from the Foundation. Such expenditures
must be paid by the party members only, not from the checks payable
to the Foundation.
Section 3. Regional subcommittees:
All members are encouraged to form local subcommittees for the
Foundation. A regional subcommittee will be expelled from the
Foundation if it collects its own member dues, or its own fund.
The President shall make decisions to dismiss any regional subcommittee
if its policy disagrees with that of the Foundation.
Section 4. Financial reports:
At least once a year, the Bookkeeper needs to present a list
of all contributions that year and a list of total contributions
by each person in the history, which will be sent to every member
as a form of receipt.
Article V
Section 1. Amendments:
The Bylaws may be amended by member meetings specified by Article IV7.
The Bylaws can also be amended by two-thirds for-votes of the Trustee
Board. However the new Bylaws can be effective only after fifty
days of the amendment.
BYLAWS of USTC ALUMNI FOUNDATION
(12/11/95)
Article I
Section 1. Name:
The name of the organization is the University of Science and Technology
of China Alumni Foundation, hereinafter referred to as "the USTCAF".
The University of Science and Technology of China will be abbreviated
as USTC in this document.
Section 2. Nature:
The USTCAF is a non-profit organization. All members of the
USTCAF work voluntarily. The USTCAF is independent of USTC.
The USTCAF is independent of any USTC alumni association.
Section 3. Versions:
There two two versions, in Chinese and in English, of bylaws for the
USTCAF. Whenever there is an inconsistence, the Chinese version
will be enforced.
Section 4. Address:
Registered Office. The registered office of the USTCAF within
the State of Delaware shall be at 901 Rahway Drive, Newark, DE 19711.
Section 5. Other Offices:
The USTCAF may also have offices other than said registered office
within the United States and around the world.
Article II
Section 1. Mission:
The foundation is to enhance excellence among the members of USTC, which
includes both a highly selective student body and a prestigious faculty.
Section 2. Goals and Scholarships:
a. Provide a scholarship to the most outstanding high school graduates
in China to attend USTC. The scholarship name is "Star of Hope".
A qualified scholarship recipient must have USTC as his/her first
choice in his/her application and be admitted to USTC. He/she must
fulfill at least one of the following two additional requirements:
1) scoring within the top one hundred in his/her province on
his/her National High-Education Entrance Examination; or
2) being a winner of national/international high school student
competition in math, physics, chemistry, or other major academic
field, within the last two years of high school education.
b. Assist USTC to draw the best teachers working or giving lectures in
USTC.
c. Promote scientific exchange programs between USTC and universities
in the USA and other countries. In particular, connect USTC
alumni to the USTC faculty for joint research projects.
d. Provide a scholarship to the best graduates of USTC to assist them
going to good graduate schools in the USA and world.
e. Provide a scholarship to the best college graduates, excluding ones
from USTC, to attend USTC for their graduate studies.
** Comment: Some of the above points b-e may not be put in practice in
** Comment: near future. And some are for USA government to read as the
** Comment: Foundation is to be registered in USA and to apply for
** Comment: deduction. Please consult the Chinese version.
Article III
Section 1. Organization:
The USTCAF shall have a Governing Board (GB) consisting of no less
than ten, but no more than 20 members. These members are refered as
directors. The important decisions must be made by the Governing Board
meetings.
The USTCAF shall have a three-member executive committee (EC),
consisting of a chairperson, a vice-chair, and a secretar, and several
other standing committees in charge of various functions/areas.
Standing Committees include Membership/Alumni Services, Fund-raising,
Finance, Publicity, Communication, USTC liaison, and Scholarship.
The Chairperson, Vice-chair, and directors of subcommittees are
appointed by the Governing Board, and they are usually directors of
the Governing Board.
Section 2. Executive Committee:
a. The EC supervises the manager, represents USTCAF externally, solves
urgent problems, and sets agenda for the board (GB) meetings.
b. The EC shall follow the bylaws and execute the resolutions
of the GB. After vetoing any resolution made by the GB, a written
report must be prsented to the GB's next meeting.
c. The EC must file a report on daily operations once every two months.
d. The EC is responsible to deposit fund raised by the
USTCAF into a bank and to co-sign all checks.
c. The EC is responsible to record all contributions,
member lists, and all expenditures.
e. Vice-chair will serve as acting chair at Chairperson's absence.
f. Chairperson is the official spokesperson for USTCAF. He/she can
authorize any other officer or board member to represent him/her
externally.
Section 3. Procedures:
a. The Governing Board is elected by members of the USTCAF. The
procedure is defined by Article III4. The term of the Governing
Board is two-year. Only those who have been members of the
USTCAF for six months or more are qualified to be the members
of the Governing Board. All directors of the Governing Board must have
electronic mail access.
b. Any member of the Governing Board can send a petition to the EC for
a board debate on his/her proposal, usually, by electronic mail.
The voting deadline must be at least seventy two hours after the call.
A quorum needs two-third of directors. A passing resolution needs
two-third votes. Only the Chairperson or three Governing Board
members can initiate such debates and votings.
c. The Chairperson is elected by the Governing Board. Only those
directors of the Governing Board are qualified for the Chairperson.
The term for the Chairperson is one year which is understood not
less than ten months, but not more then fourteen months. No one
is to hold the Chairperson position for two consecutive terms.
d. Upon an impeachment of two-third directors of the Governing Board,
the President is to step down in fifteen days.
e. Any officer can resign from the GB, the EC, or other subcommittees
provided a notice of resignation seven days in advance.
f. Any officer can be dismissed by 2/3 directors of the Governing Board
at anytime.
g. Committee chair's term is one-year and there is no term limit.
Section 4. Election:
A general election for the Governing Board will be conducted between
November and February every other year by mail and electronic mail
ballot. The election will be conducted by the current Governing
Board, or by members appointed by the current Governing Board. A
quorum needs one-forth of members. The election needs to be
announced thirty days in advance. All nominations must be submitted
to the election committee at least seven days before the election.
Section 5. Membership:
a. Founding members are alumni and teachers of USTC.
b. Regular membership expires each year.
c. Life-time members are eligible for all future votings.
d. Payment of annual dues one hundred days prior to the election is a
a prerequisite to being a voting member.
e. The amount of dues is set by the GB. It may be changed each year.
f. The EC shall be responsible for collecting the dues and
keeping membership records up-to-date. The collected dues and records
shall be kept by the Advisory Board as well.
g. Any financial contribution to the Foundation is considered as a
membership payment.
h. The account summary shall be presented to the GB and public at least
once every two months.
i. Life-time membership due for 1995 is US one hundred twenty five dollars.
Regular membership due for 1995 is US fifteen dollars.
j. Unless specified by contributors, those who donate more fund than the
membership due will be listed as members automatically.
k. The Foundation keep the anonymity of all or part of information of
a contributor, if he or she wishes so.
Section 7. Member meetings:
Only the GB can call the general member meetings. Members can submit
proposed agenda items to the Chairperson or the directors of the GB.
Announcement of the general member meeting including the agenda will
be sent to all members no later than seven days before the meeting.
A quorum needs one-third of members in such a case. Any resolution
needs two-thirds for-votes. Such meetings are rare.
Section 8. Minutes:
Minutes of the meeting shall be prepared by the chairperson of the
meeting and shall be distributed within two weeks after the meeting.
Records of the approved minutes shall be kept by the EC.
Article VI
Section 1. Fund campaign:
All donation forms and campaign letters under the name of the Foundation
must be approved by the president. All contributions must be payable
directly to "USTC Alumni Foundation". To make checks payable to any
fund raising member is illegal.
Section 2. Expenditures:
Guaranteed eighty five percent of fund will go to the scholarships.
Salary or work compensation is forbidden. Expenditures for fund
raising parties will never be from the Foundation. Such expenditures
must be paid by the party members only, not from the checks payable
to the Foundation.
Section 3. Regional subcommittees:
All members are encouraged to form local subcommittees for the
Foundation. A regional subcommittee will be expelled from the
Foundation if it collects its own member dues, or its own fund.
The President shall make decisions to dismiss any regional subcommittee
if its policy disagrees with that of the Foundation.
Section 4. Financial reports:
At least once a year, the Bookkeeper needs to present a list
of all contributions that year and a list of total contributions
by each person in the history, which will be sent to every member
as a form of receipt.
Article V
Section 1. Amendments:
The Bylaws may be amended by member meetings specified by Article IV7.
The Bylaws can also be amended by two-thirds for-votes of the Trustee
Board. However the new Bylaws can be effective only after fifty
days of the amendment.
USTC Alumni Foundation